WWU Club Sports
516 High Street
Bellingham, WA
98225
April 27, 2009
Dear Sport Club Officers,
Thank you for all of your
hard work this season and continued dedication to the success of your
club.
In an effort to help make
the end of the year report less of a daunting task for you, we have
generated a template for you to use. All you need to do is carefully
follow the directions within the template and fill in your team’s
information. Please feel free to add photos of your team; we encourage
you to use at least a team photo and pictures taken during community
service.
Please spiral bind the
report or use a report cover with clear plastic front, and turn
in 2 printed versions and 1 digital (on a CD), to me by Friday, May
29, 2009. Thanks again for all of your effort and time.
Best Wishes,
Jake Mailhot
Sport Clubs Graduate Assistant
360.650.4191
wwusportclubs@gmail.com
Western
Washington University
[Team
Name]
End of Year
Report
2008-2009
[Insert Picture
if available]
Compiled by:
xxxxxxxxx
Table of Contents
Mission of Club & Greatest
Accomplishment for the Season……………………………………………………4
Record for the Season (win loss)..………………………………………………………………………………….5
Team Coaches, Officers &
Roster………………………………………………………………………………...6
Honors and Statistics (if applicable)………………………………………………………………………………...7
The Year in Review……………………………………………………………………………………………….8
Community Service……………………………………………………………………………………………….9
Fundraising………………………………………………………………………………………………………10
Financial Reports………………………………………………………………………………………………...11
Outlook to Next Year……..……………………………………………………………………………………...12
Next Year’s Anticipated Financial
Needs……………………………………………………………..................13
Inventory………………………………………………………………………………………………………....14
Constitution………………………………………………………………………………………………………15
Appendix (if you would like to attach other
numbers, fliers, sponsorship letters, etc)
Club Mission
Fill in your
Club’s Mission
If your team
does not have a mission statement or wants to update a current one,
please contact either Jake or Kendra and we can help you craft a new
mission statement.
Greatest
Accomplishment of the Season
Detail what
you feel was the club’s greatest achievement for the season, for example:
We successfully
hosted our first home meet. Seven schools were in attendance, with X
number of competitors.
WWU performed
well with 6 team members placing advancing to the next round.
So and so and so and so qualified for regionals, which took place in
November. There they took 8th and 4th, allowing
them to move onto nationals where they placed 7th and 21st.
Overall the meet was a great success rising X dollars and expanding
our network. We expect to host the same competition next year and turn
it into an annual event.
Or
Although we
lost to WSU, we feel that it was our best game due to the performance
of the team. We were able to communicate better on the field than
in any other game this season and made drastic improvement to our ball
handling and passing skills. For our team it was a great encouragement
and a well fought game.
Central Goal
Fill in your
team’s top goal for the season, for example:
This year we
set a goal of going 8-3 this year; we attained this goal, by retaining
more participants throughout the year and by focusing on fundamental
skills.
Or
Our top goal
this season was in increase our fundraising efforts by 25%. We achieved
this by participating in the same events as we did last year, and by
creating an alumni list to send newsletters and sponsorship/donation
letters to. With the additional contact list, we were able to generate
an extra $800 dollars this season.
Team Record
*Overall
Record: xx-xx
DateOpponent/TournamentScore
if applicable Outcome
3/8University of Puget Sound5/8
Win
3/15Washington University Open
4th
* If your sport’s
record format isn’t compatible with the above diagram, please delete
the format and use what works best for your sport.
Roster
Coaches
XXXXXXXXXXXX
XXXXXXXXXXXX
Officers
President
–
Vice President
–
Secretary
–
Treasurer
–
Team Roster
Last
Name
First Name
W#
Graduation
Year
Doe
John
W00867530
2099
Honors and Statistics
(If applicable,
otherwise don’t include in report)
Team Ranking:
As a team we ranked 3rd
in our division and took 8th at regionals.
National Team:
XXXXXXXXXXX was the first person
ever in WWU history to be elected to the national team.
1st
Team:
XXXXXXXXXXXXXX, First Base,
Junior
XXXXXXXXXXXXX, position, year
in school
2nd
Team:
XXXXXXXXXXXXX, position, year
in school
Honorable Mention:
XXXXXXXXXXXXX, position, year
in school
Tournament and Invitational
Placements:
The Year in Review
Write a summary of the year’s
events. Give the highlights. Were tryouts/recruiting successful? Was
retention consistent or an improvement over last year? List the number
of tournaments/competitions you competed in. Was the year financially
successful? Were there drawbacks, obstacles, and other difficulties?
How did you overcome them or plan to overcome them? Did you meet your
goals? Do you have a long term plan for the team? (Please keep the summary
to one page)
Community Service
Give highlights,
describe what events you put on or helped with and why you chose them.
Also include a letter of confirmation from the event supervisor if possible.
REMINDER: Each club is required to participate in at least 10 hours
of community service as a club each year with 80% of the members on
the active roster participating. Community service must be authorized
before the event by the Sport Club.
(Adding pictures from the events
is encouraged; please keep summary to one page)
For example:
Our team gives back to the
community, because we care about the community in which we practice
and compete. This year we hosted a kid’s camp to increase awareness
of the sport and to generate future talented and experienced students
who grew up playing the sport, who are excited to play, and are dedicated.
The camp was a great success, with 35 kids in attendance. We were able
to practice hand drills, skills exercises and play scrimmage games.
Fundraising
Summary
Example – This year’s fundraising
was the best effort that the club has seen in recent years, allowing
the team to purchase much needed team equipment and successfully achieve
our fundraising goal.
Events/ActionsAmount Earned
($$)
Hosted Home Tournament$1,000
Sponsorships$900
T-Shirts$300
CSC Event$400
Total
2,600
Financial Report
– State Funds*
* If you double
click on the table it will link to Excel and you will be able to just
put in your numbers and the totals will be configured for you, because
the formulas are programmed into the spreadsheet.
To get back to Word just double
click out side of the table and it will bring you back.
Your sport’s monthly budget
reports have this information, and are available at the Campus Rec office.
Financial Report
– Foundation Funds*
* If you double click on the table
it will link to Excel and you will be able to just put in your numbers
and the totals will be configured for you, because the formulas are
programmed into the spreadsheet.
To get back to Word just double
click out side of the table and it will bring you back.
Your sport’s monthly budget
reports have this information, and are available at the Campus Rec office.
20XX-20XX Outlook
Summary
Next years season looks bright,
with much of the team expecting to return. We will be losing so
and so as our captain, but we have many bright prospects who look to
be willing and able to fill the role next season.
Main Goal for Upcoming Season
How you plan to attain goal
Expected
Travel/Number of Competitions Next Year
Next Year’s Officers (Including
Contact Information)
President
–
Vice President
–
Secretary
–
Treasurer
–
Expected Returning Roster
Next Year’s Anticipated Financial
Needs